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How to Write a Job Application Letter [Sample Template]
Do you want to know how to write a job application letter? Or you need a letter to apply for a job? If your answer is yes, we’ve got you covered. In this guide, you’ll learn how to write a convincing application letter for a job.
In most cases, an employer will require you to write an application letter for the position you’re going for. Writing one will help you highlight your skills and achievements and get the recruiter’s attention.
An effective job application letter will enhance your application and increase your chances of landing an interview. So, it’s pertinent you learn how to write a job winning application letter.
What is a Job Application Letter?
A letter of application otherwise known as a cover letter is an official document sent alongside your resume or CV to provide additional information about your skills and experience. An application letter is intended to provide detailed information on why you’re the most qualified candidate for a job.
Guidelines for Writing a Job Application Letter
If you are sending your application letter in type-written format, then you need to read this paragraph very well. When it comes to letters of application, the length, font size, style and spacing are very important.
Length: A letter of application should not be more than one page long.
Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents.
Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.
How to Write a Job Application Letter
As with all application letters, the body of this job application letter is divided into six sections:
- Address (your contact and the recipient address).
- The introduction should include why the application is writing.
- The body of the letter.
- Complimentary close.
A job application letter should begin with both your and the employer’s contact information (name, address, phone number, email) followed by the date. If you are sending via email, then include your contact information at the end of the letter, after your signature.
This is your polite greeting. The most common salutation is “Dear Mr./Ms.” followed by the person’s last name.
Body of the letter
Think of this section as being three distinct parts.
In the first paragraph , you’ll want to mention the job you are applying for and where you saw the job listing.
The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you’ll share those relevant details on your experience and accomplishments.
The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.
Sign off your email with a polite close, such as “Best” or “Sincerely,” followed by your name.
End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.
Sample Job Application Letter
Elizabeth Johnson 12 Jones Street Accra, Ghana 810-235-1230 [email protected]
May 14, 2019
Mark Smith Human Resources Manager Veggies to Go 238 Main Street Acca, Ghana
Dear Mr. Smith,
I was so excited when my former coworker, Jay Cherry, told me about your opening for an administrative assistant in your Accra offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.
I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.
I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.
Handwritten Signature (for a hard copy letter)
Sample Email Letter of Application
Subject: Colleen Warren – Web Content Manager Position
Dear Hiring Manager,
I’m writing to express my interest in the Web Content Manager position listed on Ghstudents.com. I have experience building large, consumer-focused health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector and I am confident that my business experience will be an asset to your organization.
My responsibilities have included the development and management of: website editorial voice and style; editorial calendars; and the daily content programming and production for various websites.
I have worked closely with healthcare professionals and medical editors to help them to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.
Experience has taught me how to build strong relationships with all departments in an organization. I can work with web engineers to resolve technical issues and implement technical enhancements.
I am confident working with development departments to implement design and functional enhancements, and to monitor site statistics and conduct search engine optimization.
Thank you for your consideration.
Colleen Warren [email protected] 222-352-1234 www.linked.com/colleenwarren
How to Send an Email Application Letter
If sending your cover letter via email, list your name and the job title you are applying for in the subject line of the email. Include your contact information in your email signature but don’t list the employer’s contact information. Skip the date and start your email message with the salutation.
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How to Write an Application Letter
How do you write an application letter that can get you the job you desire?
Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.
Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.
Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.
This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you apply for fewer jobs, but land more interviews .
If you are tired of getting rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:
- What is an application letter
- Importance of an application letter
- Difference between an application letter and a resume letter
- How to write an application letter
- Application letter examples
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What is an Application Letter?
A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.
Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.
Read: How to Write an Application Letter in Nigeria for a Teaching Job
When You Should Write an Application Letter.
Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.
When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.
The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.
For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.
This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.
Why You Should Write an Application Letter for a Job
Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:
- It serves as a formal introduction between you and your prospective employer.
- It can help you access hidden jobs.
- It can help you to be a step ahead of other job seekers.
- It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
- It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.
Difference between a Job Application Letter and a Cover Letter
Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.
- An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
- A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
- An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
- A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
- A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.
Learn how to write a stunning cover letter now.
How to Write An Application Letter in 10 Easy Steps
These tips will guide you on how you can write an application letter:
- Write an Outline
- Write your first draft
- Use a friendly tone
- Make it concise
- Tailor the job application letter to the job specification and company requirement
- Use typed and not handwritten documents
- Use quality paper
- Write a mind blowing ending
Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria
1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.
An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.
2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.
When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.
3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.
It is important for you to know some tips on salutation before you start writing your application letter:
- You should put a comma at the end of your salutation
- If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
- If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
- If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.
4. Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.
5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.
Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.
6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.
Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.
7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.
8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.
9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.
Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.
10. Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.
These are common closing that you can use to end your application letter:
- ‘Sincerely’ or your ‘faithfully’
- ‘Your Truly’
- ‘Faithfully Yours’
Application Letter Example for Any Job Vacant Position
Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.
Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.
The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.
The heading of your application letter includes the contact information and the salutation.
(Your contact information)
City, State Zip Code
(The employer’s contact information)
Dear Mr./Ms. Last Name,
Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.
The body of the application letter
The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.
The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.
The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.
It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.
Second and third paragraph
The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.
These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.
This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.
Remember to state how your qualification makes you the best person for the job.
Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.
You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.
The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.
You can also include information on how the employer or the company will follow you up.
You should sign off your letter with a polite close. For example;
Signature (for a hard copy letter)
Job Application Letter Example for an Experienced Job Candidate
Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.
Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.
11 South Street
Ocean View Estate, Lekki,
November 13th, 2019.
Human Resources Director
Capital Solutions, Inc.
101 Admiralty Way
Dear Mr. Judith,
I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.
From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.
I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.
In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:
- Data entry and data reporting on HRM software
- Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
- Organizing company event. (Organizing end of the year party and team bonding events).
I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.
Job Application Letter Example for Job Candidates with No Experience
11 Ajayi Close,
Dear Mr Emmanuel,
I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.
As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.
Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.
From my education, training and experience, I have been able to build the following skills:
· Excellent communication skills
· Good listening skills
· Improve my writing skills
· People management skills
· Interpersonal skills
· MS Office
I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.
Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.
I look forward to a scheduled time where we can discuss my qualification as regards the internship.
Thank you for your consideration .
Application Letter FAQ
1: should my cv be accompanied by an application letter .
The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.
2: How Should I Format My Application Letter?
Your application letter should be formatted the following way: ● Heading (hard copy) or Subject (Email) ● Salutation Check this post for more infomration on how to format your application letter
3: What Should I Include In My Application Letter?
Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a good fit for the role, achievements, and any industry certifications you possess
4: How Long Should My Application Letter Be?
Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.
Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.
Looking to land your dream job? See 100 interview questions and answers to get you prepared for the big day.
You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.
Thank you very much Meave for your comment.
You have explained well. But what if the person doesn't have any working experience?
Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.
It is the section before the application letter FAQ.
thanks it has helped me
I love yr explanation but what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter
I appreciate your work,good explanation.It really helped me
I really appreciate your explanation,it was very helpful
You explained very well... Thanks so much
Thank you for your explanation but what about shs graduate
Thanks alots your explanation helps.
Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up.
Best regards from;
Wow! Never knew that there's a difference between application letter and CV cover letter. Thanks for your explanation, was really helpful.
The lecture is very educative.
What if you are writing an application letter for a job that isn't related to your specialty.
Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it?
I love this question, can someone answer this
This article is fantastic and I got some good information by reading this.
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How to Write a Job Application Letter (With Samples)
How to write a job application letter (with samples). Do you need to write a letter to apply for a job? Not sure what to include or how to format your letter? What does an employer expect to read in the letters they receive from applicants? Here’s all the information you need to write a job application letter that will help you secure a job interview.
Job Application Letter Writing Guidelines and Format Advice
Table of Contents
Tips for Writing a Job Application Letter
A job application letter , also known as a cover letter , should be sent or uploaded with your resume when applying for jobs.
While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.
Writing this letter can seem like a challenging task. However, if you take it one step at a time, you’ll soon be an expert at writing application letters to send with your resume.
How to Get Started
Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited). Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume — instead, highlight your most relevant skills, experiences, and abilities.
To include the most convincing, relevant details in your letter, you’ll need to know what the employer wants.
The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer’s wants and needs. Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you’ve successfully led a team.
Once you’ve jotted down some notes, and have a sense of what you want to highlight in your letter, you’re ready to get started writing.
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Writing Guidelines for Job Application Letters
Writing a job application letter is very different from a quick email to a friend or a thank you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter’s presentation and appearance, from length (no more than a page) to font size and style to letter spacing :
Length: A letter of application should be no more than one page long.
Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents.
Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.
What to Include in Each Section of the Letter
There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here’s a quick lowdown on the main sections included in a job application letter:
Heading: A letter of application should begin with both you and the employer’s contact information (name, address, phone number, email) followed by the date.
If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature. Here’s how to send an email application letter .
Salutation: This is your polite greeting. The most common salutation is “Dear Mr./Ms.” followed by the person’s last name. Find out more about appropriate cover letter salutations , including what to do if you don’t know the person’s name, or are unsure of a contact’s gender.
Body of the letter: Think of this section as being three distinct parts.
- In the first paragraph , you’ll want to mention the job you are applying for and where you saw the job listing.
- The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you’ll share those relevant details on your experience and accomplishments.
- The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.
Complimentary Close: Sign off your email with a polite close, such as “Best” or “Sincerely,” followed by your name.
Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.
Simple Formatting Using a Template
Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters. Do be sure that each letter you send is personalized to the company and position.
Tips for Writing an Effective Letter
- Always write one . Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system). Following application directions is the first step to getting selected for an interview.
- Use business letter format. Use an official business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
- Sell yourself . Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company. Numerical values offer concrete evidence of your skills and accomplishments.
- Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
- Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
- Edit, edit, edit. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and if possible ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.
Sample Job Application Letters
Review these sample job application letters and edit them to create your own. Customize each letter you send – include information on your skills and experience that are relevant to the job you are applying for.
Your letter should show the hiring manager, at a glance, why you are a good candidate. Browse through these cover letter samples to help you get started writing your own letter.
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How to write an application letter in Ghana (Sample Template)
Job application letter template. Are you ready to apply for a job in Ghana? Not sure what to write in your letter of application? It can be much easier to start your letter with a template than to create a letter from scratch. A template will show you all the information you need to include, and will provide the appropriate format for a job application letter.
Table of Contents
Template to Use When Writing a Job Application Letter
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Do keep in mind that the job posting may list the required information as part of the application process. If it does, follow the employer’s guidelines for what to send or upload when you apply.
The following application letter template lists the information you must include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create customized letters to send to employers with your resume.
Application Letter Template
Contact Information The first section of your letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.
Your Personal Information FirstName LastName Street Address City, State, Zip Code Phone Number Email Address
Employer Contact Information Name Title Company Address City, State, Zip Code
Salutation Here is information on appropriate salutations for a cover letter.
It is the most common salutation:
Dear Mr./Ms. Last Name or Dear Hiring Manager:
Application Letter Content Your application letter will the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up.
First Paragraph: The first paragraph of your job application letter should include information on why you are writing.
Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person’s name and your connection here.
Middle Paragraphs: The next section of your cover letter should describe what you have to offer the company. Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job. Expand on the information in your resume, don’t just repeat it. Try to support each statement you make with a piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.
Final Paragraph: Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up. State that you will do so and indicate when (one week’s time is typical). You may want to reduce the time between sending out your resume and following up if you fax or email it.
Your full name is typed out
Modifications If You’re Emailing an Application Letter
If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above.
First, make sure to include an email subject line that is direct and informative. Typically, the subject includes your name and the job title you are applying for. For example Sherry Chao — Marketing Associate
Skip including your personal information (address, contact information), the date, and the employer’s contact information. Begin your email with the salutation. The body of the email — why you’re writing, what you have to offer the company, and how you will follow up — will be precisely the same as in the template above.
At the end of the letter, include a complimentary close, and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature.
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How To Write an Application Letter for Internship
We have written a lot of content on how to write an application letter for job search. However, we thought that “how to write an application letter for an internship” may prove invaluable to tertiary students who constitute a good percentage of our blog readership.
An application letter for an internship is not the same as your regular application letter for employment. Chances are that if you’re applying for an internship you have no real work experience, which is the reason why you’re applying anyway whereas, a full-time employment letter normally stresses on your specific experiences and qualifications, and how they tie into the job requirements.
The perfect application letter for internship should therefore, focus on the following key points:
- Your education
- Your passion
- What you intend to do, rather than what you have done.
Internship Letter Format
Some companies have requirements for applying for internships which they specify on their website. Others have forms you fill out and submit online. In these instances, there may not be the need to write out an application letter as the forms are an adequate requirement.
However, where no such requirements exist and you’re just sending a speculative internship application or to a generic email address, you must get the letter format right in order to catch the employer’s attention.
- Your physical address, email address and phone number at the top of the page on the right. (These days empolyers are recruiting digitally so it is advicesable you state just your email adress, telephone number and the the date of application.)
- The name of the business and the contact person’s full name on the left.
- Specify in the subject of the email, which position you’re applying fo.
- An address to the reader directly (e.g; “Dear Mr Eshun” – try to avoid using “To whom it may concern” if you can). Where you do not know the addressee, use “Dear Hiring Manager”.
- Briefly introduce yourself and specify where you heard about the internship.
- Give background information about your program of study.
- Showcase the skills and qualities that make you a good intern for the job.
- End by thanking the hiring manager for their time. Specify a contact number which you csan be reached you at their earliest convenience.
- Remember to sign before your name.
Other Attributes Count
Since you do not have any formal work experience, you can highlight the following to show you will fit in and not waste anybody’s time:
- General skills that help you work in a team and as part of an organisation.
- Personal attributes that will help you learn to work in a professional work environment
- Volunteer experience or school club leadership positions that highlight your strengths
- Athletic or sports experience (if relevant)
- Any hobbies or interests that are relevant to the job or demonstrate your professional experience.
- Any relevant project or research work you’ve done in the course of your studies.
No Experience, No Problem!
When writing an application letter for an internship, be absolutely honest about the fact that you do not have any real world experience. Yet, if you do have practical experience in an area of interest you’re applying for, be sure to highlight it.
For example, if you previously worked as a storekeeper in your Uncle’s minimart, you could include it as relevant experience when applying to intern for an administrative or similar position. If you conducted your undergraduate research in an area the organisation primarily operates, or deeply cares about, that could be a double bang for you.
Highlight your willingness to learn on the job. If you are applying through a specific person you want to work under, demonstrate your desire for mentorship under the person’s professional guidance.
Demonstrate Your Interest in the Company
Research about the company, especially the department you want to intern with. Make reference to specific projects or development within the company that you will be interested in working on. You can even cite a reference within the company, with their permission.
Show how you developed an interest in the company. By demonstrating significant knowledge about the company and its activities by referring to specific projects, press releases or historical information, you show the hiring manager that you have a genuine interest in the company, and this is a big plus that will work in your favour.
Keep the following points in mind when writing your application:
- What can I offer the company?
- What are they looking for in an intern and how do I match that profile?
- Why do I want to work for this company?
Include your CV, no matter how scanty in experience it may look. The key thing to highlight in your CV specific leadership positions held, previous internship, awards received, voluntary work carried out, relevant courses currently studying. You may want to look at how to write a CV on this blog.
Sample Internship Application Letter
Below is a sample internship letter you could use as guidance.
23rd April 2020
The Human Resource Manager
North Dzorwulu, Accra
Dear Mr. Appiah,
APPLICATION FOR A THREE MONTHS INTERNSHIP PLACEMENT
I am writing to you to enquire about a possible internship in your organisation.
My name is Amah Yeboah Kuma and I am an undergraduate student at the University of Ghana. I am currently in my fourth year, pursuing Sociology Major, and Psychology minor.
I read about your new project on youth empowerment in the three Northern Regions on your company blog, due to commence in May this year, which coincides with our long vacation. I am extremely interested in being part of this project. I am currently writing my undergraduate thesis on Designing effective Social Interventions to combat poverty in the Brong Ahafo Region. In the last academic year, I was part of a team of volunteers in my District Assembly distributing sewing machines to young girls as part of a larger youth empowerment program.
I am therefore writing to you to express my interest in being part of this project. Not only will I be able to learn and apply the theoretical skills I have learnt in the past four years, but this project will also give me the opportunity to impact the lives of young people, a desire that burns in my heart.
Please find attached my CV and academic credentials for further review.
I look forward to intern at VOC International.
Amah Yeboah Kumah
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- What is cover letter sample in? A cover letter is a written document that is sent along with your resume when applying for a job. It is a one-page document that explains why you are submitting your resume and why you would be a good fit for the position. It should be tailored to the specific job you are applying for, and it should include examples of your qualifications and experiences that are relevant to the job.
- Who is required to file cover letter sample in? Cover letters are typically required when applying for a job or other professional opportunity. They should be addressed to the hiring manager or recruiter, and provide a brief overview of the applicant's qualifications and interest in the position.
- What is the purpose of cover letter sample in? The purpose of a cover letter sample is to provide a template to use when creating a customized cover letter for a job application. The sample cover letter can help applicants format their letter, ensure they include all necessary information, and provide a professional presentation.
- What information must be reported on cover letter sample in? A cover letter should include the position you are applying for, what makes you a qualified candidate, and an expression of interest in the position. Additionally, it should include your contact information and a polite closing. It should be tailored to the specific job and company to which you are applying.
- When is the deadline to file cover letter sample in in 2023? The deadline to file cover letter sample in 2023 will depend on the organization or institution to which you are sending the letter. You should check the specific application instructions for the organization you are applying to in order to determine the deadline.
- How to fill out cover letter sample in? Filling out a cover letter sample can be done by following these steps: 1. Contact Information: Start by placing your full name, address, phone number, and email address at the top of the cover letter. 2. Date: Mention the current date below your contact information. 3. Employer's Contact Information: Include the name, job title, company name, and address of the person you are addressing the cover letter to. If you're unsure about the recipient's name, you can use phrases like "Hiring Manager" or "To whom it may concern." 4. Salutation: Begin the cover letter with a formal salutation, such as "Dear Mr./Ms./Dr. [Last Name]," or a general greeting if you don't have a specific contact. 5. Introduction: Start the first paragraph by introducing yourself and stating the position you are applying for. Briefly explain how you came across the job opening or mention if you were referred by someone. You can also include a sentence that highlights your relevant qualifications or experiences. 6. Body Paragraphs: The body of the cover letter should consist of 2-3 paragraphs. In each paragraph, focus on different aspects that highlight your skills, experiences, and achievements relevant to the job. Connect your abilities to the requirements mentioned in the job posting. 7. Closing Paragraph: In the final paragraph, reiterate your interest in the position and express your enthusiasm to contribute to the organization. Mention that you have attached or enclosed supporting documents such as your resume or any additional materials they may have requested. 8. Complimentary Closing: Use a polite and professional closing, such as "Sincerely," or "Best regards," followed by your full name. 9. Signature: Leave a space between the closing and your typed name to allow for your hand-written signature, then type your full name. 10. Proofread: Read through the entire cover letter to correct any grammatical errors, typos, or awkward phrasing. Ensure that the tone is professional and your points are clear. 11. Format and Print: Choose an appropriate font and formatting style. If you're submitting a physical copy, print the cover letter on a clean, high-quality paper. If you're sending it electronically, save the document as a PDF or Microsoft Word file. Remember, this sample is just a general guideline. Tailor the content of your cover letter to match your own experiences and align with the requirements of the job you're applying for.
- What is the penalty for the late filing of cover letter sample in? There is no specific penalty for the late filing of a cover letter sample in. However, submitting a cover letter late may reflect negatively on your professionalism and attention to detail. It could potentially result in a missed opportunity or a delayed response from the recipient. It is generally recommended to submit all application materials, including cover letters, by the stated deadline to avoid any potential consequences.
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How to write an application for employment as a teacher in Ghana
When entering the job market, it is best to arm yourself with the relevant tools to sell yourself. For example, when applying for a teaching position in Ghana, you should include your experience and qualifications. However, if you are new to the job market and it is your first time drafting a cover letter, there are steps to follow. Here is how to write an application for employment as a teacher in Ghana.
An application for employment as a teacher is a letter written to introduce yourself to your potential employer. This letter is crucial because it summarises your qualifications. So, what should you include in your application letter? Ensure the letter is professionally formatted.
There are various methods to write a good application letter for employment. However, you should factor in various issues, like the location of your potential employer. For example, if you wish to apply as a teacher in Ghana, there are various factors to consider.
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1. Use the official letter format
Since the application letter is considered an official letter, it must comply with the characteristics of one. First, your contact address should be followed by the potential employer's address. In addition, make sure you use your current address or phone number to be easily traced.
Here is a simple structure of an application for a teaching job.
- Your contact information plus the date
- Your potential employer's postal address
- The main paragraphs
- The concluding paragraph
However, if you are unsure whom to address at the beginning (salutations), then it won't hurt to do some research. It is considered a good gesture to address the letter's recipient appropriately, i.e. Dear sir if it's a man or dear madam if it's a woman.
2. Include relevant information only
The best cover letters are always targeted and include all key information. As a result, your letter should begin with the specific position you want to fill at the school.
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Mentioning how you learned about the position is also advantageous. Make it a point to explain how you learned about the open position, and don't be afraid to name-drop if the person you heard it from works in the same school district as you.
3. Mention your strengths
Your credentials may be impressive, but to gain your employer's trust, you must include action verbs demonstrating your sense of responsibility. Do not just concentrate on the class or subject you are supposed to teach but also on the institution's mission and vision.
Their values should be important to you as well, and they should be reflected in your strengths, achievements, and characteristics. With this in mind, discover how to write cover letters for specific institutions (private and public schools).
Application for employment as a teacher in a private school
If you want to apply for a teacher position in a private school in Ghana, then you can follow the sample format below.
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Box 45, Accra Ghana
Mr Ruther Turlin
Human Relations Manager
Accra International School
Box, 46, Accra Ghana
Re: Application for the position of math teacher
I am writing to apply for the math teacher position advertised in the Daily Graphic by your institution.
I've been a teacher for five years and have a bachelor's degree in pure math from the Winneba's University of Education. I currently work at Immaculate Preparatory School, and my methods have helped raise the school's overall math grade over the last three years.
I encourage children to strive for greater heights and make this subject appealing to kids who prefer languages or the arts. By providing them with a high-quality education at a young age, I believe I am helping to ensure that the institution for which I work produces the best students and professionals.
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Given a chance, I believe I can assist your reputable organisation in reaching even greater heights in the coming years.
I eagerly await the opportunity to discuss my application and the contribution I can make to your institution.
The format above is applicable if you intend to write an application for employment as a teacher in a basic school.
Dear [Hiring Manager],
I am writing to apply for the position of [Teacher] at [Name of Private School]. As a highly motivated and experienced educator, I am confident that my skills and expertise align perfectly with the requirements of this position.
I hold a Bachelor's Degree in Education and have [Number of Years] years of experience teaching [Grade Level/Subject] in [Name of Previous School]. My passion for teaching, combined with my ability to create a positive learning environment, has helped me to achieve excellent results with my students.
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At [Name of Previous School], I have developed and implemented lesson plans that are both engaging and effective. I have also established strong relationships with students and their families, which has helped to create a supportive and inclusive classroom environment. I have received positive feedback from both students and colleagues on my ability to explain complex concepts in a way that is easy for students to understand.
I am committed to ongoing professional development and have attended numerous workshops and conferences to stay up-to-date with the latest teaching strategies and technologies. I am comfortable using technology in the classroom and have experience with [Name of Educational Software or Tool].
I am excited about the opportunity to join the team at [Name of Private School] and contribute to the academic and personal growth of your students. Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications with you.
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Application for employment as a teacher as an SHS graduate
Who is an SHS graduate? A senior high school graduate holds a high school diploma or passed the general educational development (GED) test. Furthermore, it applies to any other high school graduate equivalency examination approved by the state board of education.
Here is a sample cover letter below.
Ms Emeli Zuria
Winners' secondary school
Re: Job Application
I am a recent BA graduate in linguistics with distinctions in over eight areas. I am confident of obtaining the position advertised by your institution in the national newspaper on (date). I excel at both modern and traditional teaching methods, and some of them can help your school's results even better.
As technology is a rapidly evolving teaching aid, I took the liberty of researching and perfecting activities-based teaching methods. These strategies are the future of education and are already being used successfully in thousands of institutions worldwide.
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Because your institution is about to welcome the same technology, I believe my knowledge of it will benefit both teachers and students at your school. In addition, I have a talent for teaching and the ability to deal with many emotions and personalities.
I am excited to collaborate with your organisation. Please find my phone number on the attached resume.
The format above is also applicable when writing an application for employment as a teacher with no experience.
Application for employment as a teacher in primary school
A primary school teacher is someone who works with children to help them develop their reading, writing, and learning skills . Because they are the foundation of learning and knowledge transfer, elementary school teachers play an important role in developing an educational path for students.
Therefore when applying for a position as a primary school teacher, it is advisable to mention your skills in handling younger students. Here is a sample cover letter below.
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Ms Zuhura Zuria
Twinstar primary school
Re: Application for the position of teacher
I'm writing to apply for the position of Primary School Teacher recently advertised in the local newspaper. I am confident that I have the skills and qualifications you seek, and I am eager to put my experience to use in this position.
I've been a teacher for three years and have gained a strong understanding of creating a positive and effective learning environment for students. I employ various teaching methods and strategies to engage students and help them learn. I am also skilled at utilising technology to enhance the learning process.
I am confident that I will be able to hit the ground running and contribute positively to your school.
I appreciate your time and consideration, and I look forward to hearing from you soon.
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I am excited to apply for the position of Primary School Teacher at [Name of School]. As a dedicated educator with a passion for teaching young children, I believe that my skills and experience make me an ideal candidate for this role.
I hold a Bachelor's Degree in Elementary Education and have completed [Number of Years] years of teaching experience at [Name of Previous School]. In my current role, I have demonstrated my ability to engage students in active learning through creative lesson planning and use of various teaching methods.
I am skilled in managing diverse student needs and abilities, and I have experience adapting my teaching style to accommodate different learning styles. I believe that every child has the potential to succeed, and I am committed to creating a positive and supportive classroom environment that encourages students to reach their full potential.
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I am highly organized and detail-oriented, with a proven track record of managing classroom activities, preparing daily lesson plans, and assessing student progress. I have excellent communication skills and have established strong relationships with students, parents, and colleagues throughout my career.
I am excited to bring my skills and enthusiasm to the team at [Name of School] and to contribute to the academic and personal growth of your students. Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications with you.
Frequently asked questions
- How can I write an application for employment as a teacher? You have to follow the formal letter format . Also, include your credentials, qualifications and strengths.
- How do I write a short application letter for a teaching job? You can brief your cover letter by including your achievements, experience, and certifications.
- How do I write an application letter as a teacher with no experience? Follow the formal letter structure, but the main structure focuses mainly on your achievements and training.
- How do you write a good job application? The key is to take your time, sell yourself, keep it relevant and include a cover letter.
- What is your aim as a teacher? Apart from earning a living, the main goal of teaching is to promote learning.
- How do I prepare for a teacher interview? It will be best if you first research the school online or physically. Practising sample teacher interview questions is an added advantage.
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Application for employment as a teacher in Ghana requires planning and research. If you want to draft an impressive cover letter, sell yourself to your employer. Also, include your experience and qualifications, plus other skills that might be relevant for the position you are applying for.
Yen.com.gh published an article about the NSS allowance , including eligibility requirements, increments, and payments. The National Service Secretariat ( NSS ) is a Ghanaian government agency tasked with overseeing the statutory one-year national service requirement for graduates of accredited tertiary institutions. The NSS, like other agencies, is governed by laws that govern the one-year project.
You should learn about the requirements if you graduated from an accredited tertiary institution and want to join the one-year national service. Despite its legal requirement, the National Service Secretariat (NSS) has enacted progressive legislation that makes the one-year service worthwhile. For example, the NSS allowance is one incentive for joining the service.
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